Just Register is a national campaign to improve voter registration and representation in the UK.
We are an initiative hosted by Small Axe Communications Ltd, 64 Nile Street, London, N1 7SR. Our website address is: https://cyngorgwynedd.justregister.org.uk/
We are working in partnership with Cyngor Gwynedd, a local authority to support an automatic voter registration pilot in Wales in compliance with the Welsh Government’s Elections and Elected Bodies (Wales) Act 2024.
All website pages with the address cyngorgwynedd.justregister.org.uk are subject to this partnership.
As a third party, we have contracts in place with Cyngor Gwynedd to undertake this automatic voter registration work which are designed to help safeguard your personal information. By providing your details, we will contact you to assist in getting you registered on to the local register in Wales so you are eligible to vote in the Senedd and local elections. We will also support you with being added to the UK Parliamentary register if this is of interest.
For more information about the voter registration pilot, visit the Cyngor Gwynedd website: www.gwynedd.llyw.cymru/automaticregistrationpilot
Together with the council, we are committed to keeping personal details about you (referred to in this Privacy Policy as ‘personal information’) safe and meeting our responsibilities under privacy law. Given that this is information that can be used to identify you, we want you to be confident that we are using it responsibly.
We are committed to protecting your personal information and being transparent about what we do with it, no matter how you interact with us. We won’t do anything with your information you wouldn’t reasonably expect.
This Privacy Policy gives you detailed information on why and when we collect your personal information, how we use your personal information, how we keep it secure, and how you can let us know if you would like us to change how we manage it. If you have any queries about our Privacy Policy, please get in touch with us.
Please note that this Privacy Policy relates only to our handling of personal information as part of our partnership with Cyngor Gwynedd. For information about how we use personal information in the context of our broader activities, please visit our Just Register Privacy Policy here.
When you engage with us online, we may collect information about you. This may include your name, phone number and email address, and other information relating to you personally which you may choose to provide.
We currently collect and process the following information:
We receive your personal information:
Most of the personal information we process is provided to us directly by you for one of the following reasons:
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are your consent. You are able to remove your consent at any time. You can do this by contacting us at cyngorgwynedd@justregister.org.uk
We use technical and corporate organisational safeguards to ensure that your personal information is secure.
We limit access to information on a need-to-know basis and take appropriate measures to ensure that our people are aware that such information is only used in accordance with this Privacy Policy.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff, volunteers and contractors.
The database where your information is stored from our online forms is password protected and routinely monitored.
However, please be aware that there are always inherent risks in sending information by public networks or using public computers and we cannot 100% guarantee the security of data (including personal information) disclosed or transmitted over public networks.
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at cyngorgwynedd@justregister.org.uk if you wish to make a request.
If you have any queries or concerns about our use of your personal information, you can contact us at: cyngorgwynedd@justregister.org.uk
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
27 May 2025
